OFFICE MANAGER

OFFICE MANAGER
SAN ANTONIO, TX

JOB SUMMARY:
In this role, you will oversee day-to-day office operations while managing key accounts receivable, billing, collections, payroll, HR, and administrative functions that support the branch. The Office Manager works closely with branch leadership, sales, corporate accounting, payroll, and Human Resources and plays an important role in keeping financial records accurate, customer accounts current, employee documentation complete, and office operations running efficiently.

OFFICE MANAGER PAY & DETAILS:
Pay range: 28.00–36.00 per hour DOE
Schedule: Full-time, Monday–Friday, daytime office hours
Location: On-site in San Antonio, TX
Employment Type: Direct Hire
Benefits: Benefits package offered by the employer

OFFICE MANAGER JOB DUTIES:
Manage accounts receivable and customer billing, including invoice entry, AIA/customer pay applications, payment posting, and supporting documentation.
Perform daily cash reconciliation by processing checks, cash and credit card payments, preparing deposits, balancing transactions, and maintaining accurate financial records.
Conduct collection activities by reviewing aging reports, contacting customers regarding outstanding balances, documenting collection activity, and coordinating with branch management and sales personnel.
Maintain complete job, contract, customer, and financial files, including contracts, purchase orders, credit approvals, change orders, preliminary notices, lien releases, billing records, and related documentation.
Support payroll and HR administration by collecting approved timecards, preparing certified payroll documentation, coordinating new-hire onboarding and safety training, and assisting with employee records and benefits-related processes.
Coordinate branch administrative processes including new job setup, customer account creation, petty cash reconciliation, invoice approvals, inventory reporting, subcontractor paperwork, office supplies, mail, phones, and office equipment.
Ensure required paperwork, financial documentation, payroll records, and corporate reports are completed accurately and submitted within established deadlines.

OFFICE MANAGER REQUIREMENTS:
REQUIRED:
Must be authorized to work in the United States
Must be able to reliably commute to work
Must be able to successfully pass pre-employment screening requirements, which may include a criminal background check and drug test
Experience with accounts receivable, billing, cash reconciliation, and collections
Strong administrative and organizational skills with the ability to manage multiple priorities and deadlines
Ability to accurately maintain financial, customer, employee, and contract documentation
Comfortable working with accounting or business management software, spreadsheets, email, and standard office systems
Strong written and verbal communication skills with the ability to work effectively with customers, employees, management, sales teams, and corporate departments
Ability to handle confidential financial and employee information professionally
PREFERRED:
Previous Office Manager, Branch Administrator, Accounting Administrator, or similar office operations experience
Experience with AIA billing/pay applications, certified payroll, construction contracts, lien releases, or subcontractor documentation
Experience supporting employee onboarding, payroll, or general HR administration

WHY YOU’LL LIKE WORKING AS AN OFFICE MANAGER:
Direct-hire opportunity with competitive pay of 28.00–36.00 per hour DOE
Monday–Friday daytime schedule with no rotating shifts
Opportunity to take ownership of a broad office management role involving accounting, operations, payroll, HR, and branch administration

***HOW TO APPLY***

Online:
Visit https://www.snelling.com/san-antonio-north/ to view our current San Antonio job opportunities and apply online.

Email:
Email your updated resume to [email protected] with “insurance” in the subject line.

In Person:
Walk-in applications are accepted Monday–Friday from 9:00 a.m. to 3:00 p.m.

Snelling Staffing
842 NW Loop 410, Suite 113
San Antonio, TX 78216
Office: 210-523-8000

*If applying in person, we encourage you to bring acceptable employment verification documents in case you are able to move forward with the onboarding process that day. Having your documents with you may help avoid an additional trip.

View the official USCIS Form I-9 acceptable document list here:
https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

We participate in E-Verify and conduct applicable pre-employment drug screening.

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SNELLING is a contingency recruiting firm placing candidates in temporary, temp-to-hire, and direct-hire positions for over 75 years. There is never a fee for job seekers, and all inquiries are strictly confidential. Contact us TODAY with confidence!